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FAQ: Award Force's New Private, Secure, and Responsible AI Tools for Awards Management
TL;DR
Award Force's new AI tools give awards managers a competitive edge by enabling faster, fairer judging while maintaining full data privacy and security.
Award Force's AI tools operate within a secure virtual private cloud, using embedded language models that keep all data private and compliant without external sharing.
These privacy-first AI tools promote fairness in awards programs by generating consistent feedback and supporting judges, making recognition more equitable worldwide.
Award Force's AI fields let managers use natural language prompts to analyze entries and generate feedback, all within their secure environment.
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Award Force has launched new AI tools for awards management that provide a secure, privacy-first approach to artificial intelligence, allowing program managers to work more efficiently while protecting data integrity.
They are responsible because they operate entirely within Award Force's own secure virtual private cloud (VPC), ensuring all data remains private, compliant, and never leaves the Award Force environment, with no external data sharing or third-party access.
Participation is completely optional—program managers must actively opt in to enable AI tools within their Award Force accounts, and unless activated, no data is shared with any AI systems.
The first feature is 'AI fields,' a new field type that allows program managers to use natural language prompts to analyze entries, summarize content, generate consistent feedback, and assist judging processes directly within Award Force.
Managers can summarize or analyze entries automatically or manually, generate fair and consistent feedback for entrants, support judges with contextual insights, and control when and how AI responses are generated and shared.
Richard de Nys, Managing Director of Award Force, stated that they built a responsible foundation for the future to support awards managers practically while protecting data integrity, emphasizing that AI should be a tool clients choose to invite in.
Unlike many providers that rely on third-party processing, Award Force's AI tools operate entirely within their own secure VPC, ensuring data privacy and no external sharing, with clients having control over which LLM models they use, such as Claude Sonnet or GPT OSS.
AI fields represent the first step in a broader initiative to deliver a family of intelligent, secure AI features across the platform, with future releases expanding capabilities while maintaining principles of safety, fairness, and practicality.
You can learn more by visiting the Award Force website at https://awardforce.com/features/program-management-features/entry-submission-management/optional-ai-tools/.
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